Enrolment Admissions

Introductory Statement.

This enrolment policy is set out in accordance with the provisions of the Education Act (1998). The Board of Management trusts that by so doing parents will be assisted in relation to enrolment matters. The chairperson of the Board of Management Salesian Primary School, Fernbank, N.C.Rd.and the principal teacher, Ms. Claire Rea, will be happy to clarify any further matters arising from the policy. 

Salesian Primary School operates under the Rules for National Schools, The Education Act (1998), The Education Welfare Act (2000), enacted sections of The Education of Persons with Special Education Needs Act (2004), all relevant equality legislation and Department of Education and Skills (DES) Circulars.
Our Enrolment Policy is based on the Key Principles of inclusiveness, equality, parental choice and respect for diversity.

Children will not be discriminated against on the grounds of:
 gender
 family or social circumstances
 special education/behavioural needs
 disability
 language/accent
 status
 religious/political beliefs and values
 ethnicity

Each child will be enabled to experience a sense of belonging within the school, together with a sense of achievement in their work and a pride in their personal development.
Pupils may commence school provided they have reached their 4th Birthday before August 31st of the year in which they seek enrolment
1. Parents seeking to enrol their child/children in the school are required to return a completed
enrolment application form (appendix 1) accompanied by the child’s birth certificate, baptismal certificate (if applicable) and PPS number by the last Friday in November in the year previous to which their child/children will be commencing Junior Infants. Confirmation of place(s) to be responded to in writing within 21 days of closing date (appendix 2). Actual dates decided annually.

2. The names of children formally enrolled will be placed on Class lists. A registration form (Appendix 3) also forms part of the enrolment procedure. The completed registration form must be returned to the school within the timeline specified.

3. An induction meeting for Parents/Guardians of new entrants to be held in late May/Early June when the final registration process takes place. An open afternoon for new entrants takes place mid-June each year.

The address at which the applicant resides will be the address used by the school for correspondence regarding enrolment.

- Children enrolled in the Salesian Primary School are required to co-operate with and support the school’s Code of Behaviour as well as all other Policies.

- Parents/Guardians are responsible for ensuring that their child/children co-operate with these policies in an age-appropriate way. A copy of the Core of Behaviour and a copy of the Ethos Statement will be issued to all parents within the ‘Welcome Package’. Each Parent will be requested to sign an undertaking to uphold the school Code of Behaviour.
In the Salesian Primary School we recognise the right of parents to enrol their children in the school of their choice. Notwithstanding this, the Board of Management has the responsibility to respect the rights of the existing school Community and in particular the children already enrolled. In all circumstances the policy of this school will be guided by the principles of natural justice, taking into account the best interests of all children.

The Board of Management reserves the right to determine the maximum number of children in each classroom bearing in mind:

- The number of anticipated teaching staff available
- Size of/available space in classrooms
- Dept. of Education & Skills maximum class average
directives (currently a maximum average of 27 children)
- Educational needs of children of a particular age
- Specific needs of multi-grade classes
- Presence of children with special educational/behavioural needs
- The parameters of the schools Health & Safety Policy

In the event of the number of children seeking enrolment in a given class exceeding the number of places available, the following criteria will be used to prioritise children. In other circumstances where the above criteria are not met enrolment will be at the discretion of the Principal and Board of Management.

 Siblings (including step-sibling living at the same address) of children already enrolled
 Children living within the parish;
 Children of current school staff;
 Children whose home address is closest to the school, if the child is normally resident outside
the parish.

In the event of an excess of applicants of equal priority, the selection shall be determined by lottery selection by the Board of Management.
Applications for enrolment during the school year will be considered subject to school policy, available space and the provision of information concerning attendance and the child’s educational progress.

Parents of children who wish to enrol their child/children in any class level during the year can receive an Application Form by contacting the school. If this application is successful, the parent is required to return a completed registration form and provide a birth certificate and baptismal certificate (if applicable) prior to
formal enrolment.

Such applications will be considered on a case by case basis. These applications will generally be considered for admission on the first day of each new term unless the applicant is newly resident in the area.

Pupils wishing to transfer from other schools are enrolled:
 Subject to the Rules governing National Schools;
 The School being satisfied with the reasons for the transfer;
 The School regarding the move to be in the best interests of the pupil;
 The approval of Department of Education & Skills, if necessary.

It is a requirement of the Board of Management that transferring pupils furnish the school with:
 Copies of previous reports i.e. School reports, psychologist reports, speech and language
reports, occupational therapy reports etc.;
 Results of Standardised Tests (if applicable);
 Information about the pupil’s attendance record.
On enrolment of children with special needs, the Board of Management will request a copy of the child’s medical and/or psychological report. Where such a report is not available, the BOM will request that the child be assessed immediately. The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her disability or special needs and to profile the support services required.

Following receipt of the report, the Board will assess how the school can meet the needs specified in the report. Where the Board deems that further resources are required, it will request that the Special Education Needs Organiser (NCSE see Circular 01/05) provide the resources required to meet the needs of the child as outlined in the psychological and/or medical report. These resources may include, access to or the provision of, any or a combination of the following: visiting teacher service, resource teacher for special needs, special needs assistant, specialised equipment or furniture, transport services or other.

The school will meet with the parents/guardians of the child to discuss the child’s needs and the school’s suitability or capability in meeting those needs. Where necessary, a full case conference involving all parties will be held. These may include parents, principal, class teacher, learning support teacher, resource teacher
for special needs, psychologist/OT, as appropriate.

Dual enrolment for children with special needs attending special schools will be considered on a case by case
The school reserves the right to refuse enrolment to a pupil in exceptional cases. Such an exceptional case could arise where either:

 The pupil has special needs such that, even with additional resources available from the
Department of Education and Skills, the school cannot meet such needs and/or provide the pupil with an appropriate education.

 In the opinion of the Board of Management, the pupil poses an unacceptable risk, to themselves, to other pupils, to school staff or to school property (see Appeals Procedure below).
Bearing in mind the Catholic ethos of the school, every effort will be made so that the school is as inclusive as possible. While Catholic education and the ethos of the school permeates the day, children of other faiths or none, where request is made in writing, will be excused from participation at formal religious instruction classes and specifically Catholic liturgies. They will however have to stay in the classroom as alternate supervision cannot be provided. Parents who do not to want their children to participate in Catholic liturgies will be informed prior to the service and can arrange for collection. It will not be possible to provide religious instruction in other faiths.
The Board of Management of Salesian Primary School, in compliance with section 19(3) of the Educational Welfare Act 2000, will make a decision in writing in respect of an application for enrolment within 21 days of the closing date for the receipt of enrolment applications. The BOM will inform the parents/guardians in writing of that decision.

Parents/guardians will be informed of their entitlement to appeal a decision of the Board of Management in relation to a refusal to enrol in the letter issued 21 days after the closing date for the receipt of applications.
(Please note the address at which the applicant resides will be the address used by the school for correspondence regarding enrolment).

If the Board of Management refuses to enrol a student in the school, the parent/guardian of the student may appeal the decision at local level. The appeal must be submitted within 10 days of the date of the refusal to enrol. It must be made in writing, addressed to the Chairperson of the Board, and clearly state the grounds for the appeal. The Board of Management will respond within 10 days of the receipt of such an appeal.

If following the conclusion of the appeal procedures at school level, a parent/guardian is dissatisfied with the decision made, that parent/guardian has a statutory entitlement under section 29 of the Education Act (as
amended by Section 4 of the Education (Miscellaneous Provisions) Act 2007, to appeal that decision to the Secretary General of the Department of Education and Skills. It should be noted that such an appeal must be
lodged within 42 days of the school’s refusal to enrol.

Details on appealing decisions on enrolment under section 29 of the Education Act (as amended by Section 4 of the Education (Miscellaneous Provisions) Act, 2007), are available on the Department of Education and
Skills website at www.education.ie.
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